Service Offerings Coordinator

Roles and responsibilities

• Ensure the selection of tenders: Use intelligent tools or consult tender publication platforms on a daily basis, initiate and monitor the internal Go-No Go process until the selection of tenders relevant to the company;

• Prepare tender documents: Draft the administrative part of tender responses, verify their compliance with the requirements of the quote. Ensure that submission deadlines are met;

• Perform internal coordination: Collaborate with the estimation, technical, marketing, BIM, and legal teams to prepare competitive and compliant proposals;

• Manage databases: Update and manage a database of technical and administrative documents and forms needed to respond appropriately to tenders;

• Ensure process improvement: Implement tools and procedures to optimize tender requirements and monitor best market practices. Integrate the use of artificial intelligence into the estimation process;

• Monitor contracts: Follow up on successful bids, manage reminders and date postponements, and participate in feedback sessions to improve future bids.

• Manage project data: Publish and manage project documentation on the Procore platform, keep 3D models up to date. Compile and enhance relevant data for use with artificial intelligence;

• Ensure the well-being of the estimating department: Ensure the supply of resources to the Brossard office. Organize Lunch and Learn sessions with speakers or suppliers, team building and social activities. Manage and organize required site visits. Maintain a collaborative work environment.

• Perform all other related tasks.

Required skills

• Technical degree in documentation, office automation, or any other related field;

• Relevant experience in the construction industry;

• Proficiency in Microsoft Office (Word and Excel);

• Writing skills;

• Good interpersonal communication skills;

• Be independent and detail-oriented;

• Teamwork skills;

• Good knowledge of bidding platforms.