Project Coordinator - Civil
The Project Coordinator in our Civil Division, under the supervision of the Chief Project Coordinator, liaises between stakeholders, ensuring that project deliverables are on time. He/she also ensures ongoing document management to guarantee effective coordination of the projects under his/her responsibility, and provides administrative support to the various stakeholders.
Roles and responsibilities
Carry out document management for projects under its responsibility: Plans and specifications, Minutes, QRT, list of deliverables, distribution group, first version of subcontract, etc... Facilitate weekly project meetings, including note-taking;
Classify and distribute minutes of the various projects under his/her responsibility;
Update plans and specifications in Procore and ensure control of project reports;
Coordinate and send out samples;
Assist subcontractors, suppliers and project management teams in the use of Procore;
Collaborate on price requests from subcontractors and suppliers;
Distribute reports, QRTs, directives and deliverables for follow-up meetings with professionals;
Approve invoices and update data in Civalgo;
Participate in project management continuous improvement projects;
Account for quantities of bulk materials (concrete, aggregates, contaminated soils);
Communicate clearly and effectively with all project stakeholders;
Monitor daily equipment inspections and forward to customers requiring follow-up;
Monitor and ensure compliance with deadlines for various project deliverables;
Ensure accurate accounting of project inputs (i. e.g. workers' hours, bulk materials, etc.);
Track and compile material / job times;
Identify and assess potential risks throughout the project, proposing mitigation measures;
Ensure the constant, complete and ongoing updating and management of project documents;
Any other related tasks.
Required skills
Vocational diploma, AEC or college diploma in accounting, administration or other relevant discipline;
3-5 years' experience in accounting or other related fields;
Relevant experience in the construction industry;
Proficiency in Office Suite (Excel, Word);
Proficiency in Procore and Civalgo software (an asset);
Ability to work independently and proactively;
Ability to manage several projects simultaneously;
Thoroughness, attention to detail.
Benefits related to the position
Attractive remuneration
We offer a competitive salary aligned with the market. Annual salary review.Social benefits
Enjoy comprehensive health coverage including medical, dental, vision insurance, and much more.Retirement savings plan
We contribute to your retirement savings plan with company contributions to the FTQ fund to help you prepare for your future.Vacations and leaves
We follow the CCQ calendar. Thus, you will be entitled to 4 weeks of vacation and several holidays.Telecommuting and flexible schedules
To facilitate your daily life, we offer occasional telecommuting and schedules adapted to your needs.Professional development
We encourage the continuous development of staff, notably through internal and external training to enhance your skills and propel your career.Inclusive corporate culture
Work in a diverse and inclusive team where innovation and collaboration are key.Work atmosphere
Join a dynamic and collaborative team in a supportive environment where your ideas will be heard and valued.